For property services to continue to operate in the “new normal”, we’ve all had to adjust our working practices to comply with Covid-19 rules. Yet in one key aspect of inventory management, we already had systems in place that enabled effective social distancing – our fully comprehensive property inventory software
What you need from property inventory software
At No Letting Go, we have a specifically designed property inventory software called Kaptur. With compliance at its core, it captures, stores, reports and manages property information.
In a previous post, The benefits of using a property inventory reporting system, we discussed in detail how these systems facilitate great property management from check-in to check-out, making them a great time-saving tool for letting agents. But in these times, when social distancing is paramount, the efficiency and operation of these systems take on new importance. Not only do they improve the property inventory management process, but they also enable letting agents continue supporting the letting of properties while observing social distancing.
How property inventory software enables social distancing
Our property management software was created to facilitate the smooth operation of property inspections and cause minimal disruption to tenants, landlords and letting agents by taking away the requirement to be physically present for inspections. This also supports social distancing:
- Inventories are electronic, so no documentation is passed by hand between individuals
- Inventories are reviewed online
- We use Digisign so all parties can sign reports online
- Allows parties to review reports online
- Parties are able to amend reports online
- Queries can be managed online
- Photos added to reports make it easier to illustrate issues to tenants and landlords
Ensuring tenants and landlords have confidence in the system
Property inventories provide key evidence should a dispute arise about the state of a property. As a letting agent, it’s important for you that all parties can trust this process and feel comfortable that outcomes are objective, even when tenants and landlords haven’t been present at any inspections.
Landlords and tenants also feel that a third party conducting a property inspection is a good way to ensure an independent perspective. Providing a tool that generates detailed reports and lets all sides engage demonstrates how you, as the letting agent, are committed to meeting compliance obligations, which builds confidence.
There are many reasons why property inspections are so important, even in these challenging times. If it’s proving difficult to provide property inventory management for your landlords and their tenants while observing social distancing, then it’s time to reconsider your current approach and look for a system that ensures the safety of your client landlords and their tenants.
No Letting Go
If you would like to discuss how our local support or national network at No Letting Go could become your property management partner, streamline your cost, reduce workload and keep accurate property inventories then contact us today.
No Letting Go will launch its new tablet technology Kaptur, at this month’s ARLA Conference and Exhibition; the first inventory management services provider to have developed its own tablet software.
Nick Lyons No Letting Go’s CEO said, ‘Developing our own system ensures that the technology is the perfect fit for our clients’ business needs now and in the future. It was the next logical step after developing our user-friendly online Property Inventory Management Software (PIMS). Designed to give complete control over the inventory management process in real-time, I believe it is yet another differentiator that sets No Letting Go apart from other suppliers of inventory management services and is in keeping with our ‘leaders in the field’ philosophy.”
It is easy, simple and does exactly what it is supposed to do but, most importantly, it is integrated into No Letting Go’s PIMS platform. Voice files, photographs, text, disclaimers, signatures are all fully integrated to make life easier. No Letting Go is also making the software available to Agents who want to carry out their own inventories in-house with a white labelling option.
Combining services improves efficiency and adds great value for Landlords; Kaptur has features that enable other reporting services to be included, such as No Letting Go’s recently launched Legionella Risk Assessment Reporting.
Kaptur will be on show at the ARLA Conference & Exhibition. FInd out more about Kaptur and No Letting Go’s other services by visiting Stand 15 on Tuesday 31 March at the Hilton London Metropole, Edgware Road, London W2 1 JU.