Mid-Term Property Reports

How often is a mid-term inspection conducted

A personal visit of a rental property is often the only opportunity to assess how the property is being occupied and maintained. Regular visits usually take place every three to six months and are often vital for landlords who are unable to do this themselves.

The benefits of an independent property visit

Instructing an independent inventory company ensures that the agent or landlord keeps a professional distance and will be provided with an objective mid-term report. Whilst these reports do not constitute a full inventory check, they do form the basis for assessing and highlighting any problems with the property.

It’s an opportunity to repair any minor problems before they spiral into major repairs. Something simple as a small leak can transform into a disaster if it’s neglected for long enough. Tenants tend to report serious issues, but many will not report minor issues until it is too late.

Also, it is easy to be unaware of problems, such as damp where the tenant has become accustomed to it, but someone else notices it the minute they walk through the door.

The visits also provide the opportunity to assess the tenants living conditions. If the property is not kept in good order, it may not be grounds to evict, but it will allow an agent/landlord to consider whether they wish to renew the tenancy when the fixed term comes to an end.

All parties will receive a copy of a mid-term report on completion of the assessment unless otherwise agreed by email. All copies of documentation and digital photographs are retained by No Letting Go for a period of seven years.

What does a mid-term report contain?

A mid-term report reports on the condition of the rental property. The report is a smaller version of an inventory report containing overview photographs, and notes the following:

• An overview of the condition of the property and its contents
• Checks the property is being used by the named tenants only
• Checks for maintenance work that may need carrying out
• Checks for smoking and pets within the property

The mid tenancy report is a good way to build relationships with the tenants and check that the property is being treated in a satisfactory manner.

Why use No Letting Go for your mid-term inspection visits

We carry out thousands of mid-term inspections every year across the UK. Our reports contain photos and descriptions of the property, providing a good insight into how the property is being looked after, for both the agent and landlord.

We also retain a full audit trail of the reports conducted on a rental property, be it a mid-term inspection, inventory or check out.

Our inventory specialists will also confirm the appointment with the tenant prior to attending. We are happy to conduct the visit in an empty property or with the tenant present and can re-confirm the process with the tenant once at the property, and note down any concerns they have.

If you are an agent who conducts these visits in-house, our Kaptur software could provide a quick and easy solution to provide quick mid-term reports with an easy storage solution.

Why use No Letting Go for your mid-term inspection visits

Fire Door Inspection Service
No Letting Go provide a Fire Door Inspection Service. This service is to assess and report on whether relevant Fire Doors meet the requirements of the The Fire Safety (England) Regulations 2022 which are a legal requirement for all multi-occupied residential buildings in England with storeys over 11 metres in height from January 2023.

The legislation requires property owners to undertake quarterly checks of all fire doors in common areas, including self-closing devices and to make ‘best endeavours’ to carry out yearly checks of all flat entrance doors, including any self-closing devices that lead onto a building’s common parts.

No Letting Go will provide the following checks inclusive of the 5 point fire door check and document within a property visit, inventory, check out report or as an independent visit if required:

• Inspect, assess and report on the Fire Doors in the property and specifically comment on:
• Any alterations or damage to a door’s glazing
• Whether any gaps around the door frame exceed 4mm
• Any missing hinges or screws to the hinges
• Whether the door closer shuts the door.
• Any visible damage, either deliberate or from wear and tear to the door or door closer
• Whether the door closes correctly around the whole frame
• Whether the intumescent door strips are intact with no apparent damage
• Whether the ironmongery to the door including the handle is intact with no apparent damage
• Whether a fire door FD30 certification label/plug is present on the side/top edge.
• Whether the integral letter box is functioning (open and closes securely)
• The report will include photographs of all doors inspected